Mahtomedi Elementary PTO Funding Request Form 

The purpose of the PTO is, in part, to raise funds for programs and activities that benefit the Mahtomedi elementary school community. PTO shall use its funds towards items and or programs that benefit all or most students. The executive board and/or general members shall vote on any exceptions.

The purpose of the PTO is, in part, to raise funds for programs and activities that benefit the Mahtomedi elementary school community.  PTO shall use its funds towards items and or programs that benefit all or most students.  The executive board and/or general members shall vote on any exceptions. 

Date of Request: ______________________________     

Name:________________________________________  E-Mail: ______________________  

Department/Grade Level: ________                    

1. Item or Program Requested (please describe, or attach pertinent information): ________________

_________________________________________________________________________________________________

2. Estimated purchase detail:

3. Where will item be located/stored? ________________________________________________

4. Are school/other funds available for this item (if yes, from what source)? _________________

5. Explain the educational benefit of this item: ________________________________________

 ____________________________________________________________________________________

_________________________________________________________________________________________________

6. Who will use this item (entire grade, your class, entire school)? ___________________________

7. Would you characterize this item as (please check all that apply):

[ ] Educational/Academic                         [ ] Educational/Non-Academic                         [ ] Other

Date reviewed by Principal and Building Leadership Team: __________________________________

Principal and Building Leadership Team Recommendation: __________________________________

Date Review by Technology Dept (when required) __________________________________________

Technology Department Recommendation________________________________________________

Date reviewed by PTO Board: _________________________________________________________

[ ] Approved                         [ ] Denied                        [ ] Deferred

How Does My Request Get Funded?

1. Fill out the PTO Funding Request Form (above), and submit it directly to Mahtomedi Elementary PTO (mail slots are located at each school).  All requests must have supporting details/quotes.  Forms may be downloaded from the PTO website. 

2. The Building Leadership Team and Principal will review all requests at the subsequent monthly meeting. Within two weeks of such meeting, the Principal will present all requests to the PTO Board for consideration. The PTO Board will review each request to ensure that it complies with PTO spending guidelines below and make a determination.

3. The District’s Technology Department must approve all technology acquisitions and upgrades.  This includes, but is not limited to, computers, Smartboards, videoconferencing equipment, software and on-line educational programs.

3. All requestors will be notified within one week of the PTO Board meeting date, via email, of the status of their request. Following approval, the purchase may be made. Please attach your vendor invoice or receipt to a PTO Reimbursement Form (found on the PTO webpage) and submit within 30 days to the Treasurer via PTO mailbox located in each school’s main office.

4. All approved requests will be listed on the PTO website for full disclosure of distribution of PTO funds. The community wants to know how PTO dollars are working for our children.

How Does the PTO Board Determine Whether to Fund a Requested Item?

In order to ensure that PTO funds are allocated thoughtfully, we require expenditures to fit within or further the PTO’s stated purpose and organizational goals. To be considered appropriate for PTO funding, a requested item or service must enhance a student’s educational experience.

1) PTO views “education” as encompassing the students’ intellectual, emotional, social and physical development.  Purchases that further any of these areas will be considered appropriate for PTO funding.

2) In general, PTO seeks to impact as many Mahtomedi elementary students, families and faculty as possible. As such, an individual purchase must directly or indirectly benefit a WW or OHA student group. PTO recognizes that individual purchases may be intended for differently-sized groups.  Purchases may target the whole school or a smaller subset of students.

If you have any questions about your proposed purchase or the guidelines outlined above, please contact the PTO President or Treasurer.  View the Know Your PTO page for their contact information.